Our Recipe for Event Planning Success
At TOCA we believe that the driving force behind every successful production comes from our inherent passion for its planning and creation. Having been in the event production business for many years, we are constantly excited by the prospect of a new project, from creating the perfect concept, to planning, building, and finally seeing the idea come to fruition. With the satisfaction of our clients and those who have participated in the event being our ultimate reward, we are always ready for the next challenge. Whether it is sports hospitality, business sessions, corporate or private parties, or anything in between, the elements that go into making each event a success are the same. Here are some of the precepts that we feel are critical for achieving the best possible results for everyone involved: Listening The art of listening is key when it comes to satisfying our clients. We need to know what they are looking for in an event, and most importantly what they hope to achieve as an end result. Sometimes our clients are not able to fully articulate exactly what they are looking for, so it is up to us to listen carefully and fill in the blanks. Listening implies good “people skills,” and at TOCA we pride ourselves on going the extra mile to understand just what our clients want so that we can successfully communicate their vision to all of our vendors who will help us consolidate the perfect outcome. Listening is also essential when it comes to working with our team. For us, every person working at TOCA is a peer, which creates an atmosphere of respect and an openness to new ideas. A good listener usually means that communication is open, and it is in this spirit that we uphold and honor the strengths of each one of our team members. Flexibility As TOCA Events grows, our productions become bigger and bigger, which also means they become more complex. Here is where it is essential to be flexible, with the ability to manage whatever surprises may come our way. This may be a change of vision or last minute changes from our client, a glitch in a schedule or performance, or any other exigency that might come up before, during, or even directly after an event. Flexibility implies resourcefulness, which means that we always have to be ready and able to provide a quick creative fix if the occasion arises. Big productions also mean we have to manage many teams at the same time. Here flexibility provides us with the ability to handle the many responsibilities that large events require, including staying calm when problems arise so that we can think and act quickly to resolve them. A Positive Attitude We know that the feel of a company trickles down from the top. If we as owners are positive, enthusiastic, and calm, our team will be as well. It is up to us to maintain the right mood at all times, regardless of what kind of pressure we may be under during the production process. Because of our experience level in event production, we are very rarely are up against situations that we cannot resolve with grace and ingenuity. And as multi-tasking pros, we love a good challenge, and find that this attitude is contagious amongst our TOCA team as well! Choosing the Right Team Any good manager knows that having the right team means everything. We have an incredible network of trusted pros that we can count on to help make every event into a star production. And of course having the right team means we can delegate without having to worry that the job won’t be done to perfection. Our core team works like a well-oiled machine, which is what makes a TOCA Event so recognizable. www.tocaevents.com
Helping Employees Bond Within Corporate Culture
When our corporate clients hold an event the purpose is clear: disseminating new information and modalities for the company and rewarding employees for their good work. This is usually the motive behind meetings that also serve as a powerful way to bring company members together. Combining Business with Pleasure One of the essential ingredients that we feel is necessary for creating a successful corporate event is offering exciting extracurricular activities as a part of its fabric. Keeping participants energized, engaged, and involved beyond the scheduled meetings and workshops is a key element in combining business with pleasure. The Perfect Recipe for Team Building At TOCA we seem to touch on all the right ingredients, which is evident in the glowing reports we get after every event. Our signature talent is in providing a diversity of options, spanning everything from interactive sports to dining, cultural events, private tours, and innovative classes. Inviting attendees to mingle in a relaxed setting is the perfect recipe for team building, which forms the essence of a solid corporate culture. Loosening the Proverbial Necktie As heads of divisions mingle with those climbing the ladder, people have the chance to shake hands and get to know each other better during a relaxed “off the business schedule” experience. In this more personal atmosphere, the proverbial necktie is loosened as new friendships are made that will ultimately lead to greater productivity and inspiration in the workplace. Location Our TOCA team is always excited when we get to the extracurricular side of planning an event. Because we want to give attendees a local experience and because we are fortunate to produce events in so many exquisite and exotic settings, the choices we give our clients come from extensive research into what each specific location offers. Our diverse international team allows us to present exceptional activities from people who are really in the know, many of which are off the beaten path from conventional tourism. Our Menu of Possibilities With our two main TOCA offices in Miami Beach and Rio de Janiero, it’s not hard to imagine the great activities that are available. Beach volleyball tournaments, a guided tour of the exotic flora and fauna, hiking and climbing, a taste of local cuisine, or even a private fashion show are just some of the pleasures one can expect from our menu of possibilities. Creating the Perfect Balance From Boston to Phoenix, Buenos Aires to Berlin, it is always a thrill to mine what is nearby our event location. Introducing attendees to local fairs, wineries, bakeries, cooking classes, and even dance lessons (0ur Samba parties are famous!) create the perfect balance for a TOCA corporate event. Excursions and Culture Providing participants with a plethora of photographic opportunities, we offer day trips and overnight excursions to points of interest, as well as many behind-the-scenes events. And because our staff is exceptionally knowledgable in the performing and fine arts, we always enjoy adding museum and art gallery tours, as well as an evening at the theatre or concert to the itinerary. And Let’s Not Forget Sports! Sports are a fundamental part of what TOCA is all about. As producers of so many sporting events, we are attuned to the tremendous attraction of sports competition, especially for participants who have been attending seminars for most of the day. Whether it is extreme sports training, a day of biking, an evening of bowling, or a friendly softball game, we love it when we see people get physical. Something for Everyone From Body Activation to yoga, a spa visit, or a fitness presentation, we offer beautifully designed off or on-site activities that will bring something to everyone. At TOCA we believe in helping employees bond within corporate culture through the shared and unexpected pleasures we so love to provide. www.tocaevents.com